Casting Invitee Terms and Conditions

This Site, our applications and related Services are provided by Spotlight whose trading address and registered office is 7 Leicester Place, London, WC2H 7RJ. VAT number 239068741. Registered in England and Wales, Company Number 07172054.

For details of how to contact us click here.

By agreeing to these terms and conditions, you are entering into contract with Spotlight and agreeing to the lawful use of your personal data as necessary for the performance of your contract with us.

Before agreeing to these terms and conditions please ensure you have read the Terms relating to our terms of use for our Site. In the event of any conflict, these Service terms will take precedence. You should print off and keep a copy of these terms and the Site terms for your record.

Please also read our Privacy Policy

Please Note, if you are a Spotlight Casting Subscriber/Spotlight Casting Team Owner your applicable terms can be found here.

"Agent" means an authorised agent of a performer, who is a Member of Spotlight.
"Application(s)" means all application software created by Spotlight, including the Spotlight Casting native application.
"Spotlight Casting Services" means the services made available to Casting Subscribers as detailed on the Site.
"Spotlight Casting Subscriber/Spotlight Casting Team Owner" means a casting professional who has signed up with Spotlight as a recipient of the Casting Services.
"Content" means the information and other material or applications available within the Site or relevant Services.
"Spotlight Member" means a performer who has signed up with Spotlight as a member of its database and recipient of the Member Services.

"Site" means the sites located at and
"Spotlight Casting" means the end-to-end casting service for the professional casting industry, providing tools for streamlining the casting process as detailed below and on the Site.
"Spotlight Casting Invited User" means a user invited to use the Spotlight Casting service as a 'Team Administrator', 'Team Member', 'Collaborator' or 'Client'
"we/us" means Spotlight.
"You" means the user of the Site(s) or the Content otherwise the Spotlight Casting User.

These terms and conditions set out the conditions relating to accessing Spotlight and the Casting Services as a Spotlight Casting Invited User. An application may be provided as part of the Spotlight Casting tools. Further terms will apply to use and download of such an application.

Your role as a Data Controller

You confirm your understanding of your role as Data Controller, in line with current legislation, in regard to the administration of your data in finding and hiring professional performers, working with agents, and collaborating with other project members. This includes information you send, manage and receive through the Spotlight platform, and any information you take the decision to share with other parties outside of Spotlight such as with your hirer and other collaborators. You have responsibility for ensuring performers and agents are aware that you are the Data Controller of this information. Please note that if Spotlight receives requests relating to data for which you are the Data Controller, Spotlight will notify the respective requestor to submit their request to you as the Data Controller.

Spotlight Casting Invited User Criteria

To be a Spotlight Casting Invited User you must be a stage, television, film, radio or advertising professional or similar and be invited by a Spotlight Casting Subscriber/Spotlight Casting Team Owner to use Spotlight Casting.

Continued use of Spotlight Casting and relevant services in general is dependent on the professional use of the system. We reserve the right to end access to Spotlight Casting at any time, and without warning, should we believe misuse has taken place, or if we receive complaints related to inappropriate activity from any party.

We additionally reserve the right to terminate access where our staff or other persons are subject to abusive, offensive or threatening behaviour.

Spotlight Casting

Spotlight Casting is an end-to-end casting service for the professional casting industry, providing tools for streamlining the casting process. Please note that you are responsible for ensuring you have the appropriate permissions from Spotlight Members and other performers and other partners or collaborators ("Spotlight Casting Invited Users") that you invite to participate in your use of the Spotlight Casting tools. You are responsible for ensuring that all content, information and data used or stored via the tools complies with all laws, regulations, is copyright cleared and does not infringe any third party rights, and otherwise complies with all relevant Spotlight terms and conditions.

Single User Restriction

If you are a Spotlight Casting Invited User you must not share your user details with anyone else. A Spotlight Casting Subscription/access credentials is for one person's use. Sharing a password may mean another party accessing the Spotlight services who is not eligible to do so. Password sharing is a breach of our terms and conditions. Should you work for a company wishing to gain multi-user access to the Spotlight Casting Services please contact our Sales team for further advice and information about current pricing.


It is the responsibility of the Spotlight Casting Invited User to ensure that they have full copyright clearances, waivers and permissions for materials and content entered into the Spotlight Casting system.

Spotlight Casting Invited Users listing details of forthcoming productions and entering data on Spotlight are responsible for ensuring that they have consent from their own hirer (Casting Subscriber/Team Owner, Production Company, Director etc.) to do so, so that confidential production information is not released

You confirm that all information provided by you is truthful, honest and accurate. You must not upload material that is unlawful, defamatory, abusive, obscene, discriminatory or otherwise inappropriate.

Spotlight reserves the right to suspend or withdraw services from those who violate our terms and conditions, and to remove material which it considers to be in breach of these terms and conditions. Spotlight reserves the right not to use or make available any material which it deems inappropriate.

Spotlight does not offer its users the ability to download or otherwise recover media files in their original quality or format. Spotlight therefore strongly recommends that Spotlight Casting Users retain their original media files. Furthermore Spotlight cannot be held responsible for loss or corruption of data, including accidental or intentional deletion by any party.

Restrictions and Responsibilities

You may use Spotlight Casting for professional casting purposes only. You may not promote other casting services within Spotlight's Site or tools, nor require or suggest that submissions may be received by any means other than Spotlight.

The Content and/or information sent or made available via Spotlight Casting is the confidential information and copyright of the relevant Spotlight Casting user who initiated the relevant casting process (or of his/her employer). In using Spotlight Casting, you agree not to forward or copy any part of this information or recordings of performances and auditions outside the casting system without their consent and/or the consent of the Spotlight Member or performer concerned.

All production and performer information (including individual roles, casting breakdowns, performer profiles, comments and notes) shared by Spotlight Casting Subscribers or others with you should be treated as strictly private and confidential and details should not be released to any other parties without their consent. Spotlight Casting Invited Users will be liable where they cause damage (including financial loss) to any other party, including an employer or Spotlight Casting Subscriber, or a performer, by releasing confidential production details in advance of this information being in the public domain.

Spotlight or its licensees retain copyright and other intellectual property rights in its database and in the contents of its database. You may print results of your searches with photographs but you must include any and all copyright notices and credits that appear in the screen display.

Any breach of these terms could cause inconvenience and loss to the Casting Subscriber or their hirer, and loss to Spotlight. Spotlight reserves the right to terminate your access to Spotlight Casting Services without notice in the event of a breach. It also reserves the right to withdraw or withhold the Spotlight Casting Services where it considers this to be commercially desirable or for any other reason it deems appropriate.

Other Responsibilities

Equal Opportunities:
Spotlight is committed to equal opportunities for all performers, irrespective of age, gender, colour, race/ethic national origins, or disability. Unless the role you are casting has very specific requirements in one of these categories, please always make your casting work as inclusive as possible. It is your responsibility to ensure that you are acquainted with your legislative responsibilities in relation to Equal Opportunities.

National Minimum Wage:
If you are offering unpaid or low-paid work, please ensure that you fully understand your obligations regarding the National Minimum Wage.

Employing Children & Young Performers:
You are reminded that it is illegal for Young performers under the age of 16 to work without formal licensing in place otherwise they are not insured or protected. Please ensure that child performers are always licensed.

Data Protection

You are reminded that in processing data relating to hirers, Agents, Spotlight Members and other performers you must comply at all times with current Data Protection legislation.

Website and Software Application Security

We take all reasonable precautions to keep interactions on our Site and Application(s) secure. We also have strict security procedures regarding the storage and disclosure of information. However, Spotlight cannot be held liable for any losses caused as a result of unauthorised access to the information provided by you.

The security of information transmitted via the internet and contained within the Spotlight Casting native Application cannot be guaranteed. Any losses incurred or sustained by users who transmit information by means of syncing data between the Site and Application, sharing data via the Spotlight Casting service, email or other internet link, or capture/store information by means of the Application or other recording or storage facilities shall be borne solely and exclusively by such user and in no event shall any such losses in whole or part be borne by Spotlight.

Disclaimers and Liability

Spotlight's databases contain information about Spotlight Members or other performers which is provided by the performing artists themselves, or their Agents. Notwithstanding that appropriate steps have been taken to ensure that the information is accurate, Spotlight (and those organisations on whose behalf we publish) cannot be held responsible for any errors or omissions in the publication or reproduction of any matter supplied, and cannot accept liability for reliance placed on the contents and/or any omissions which may occur. Those employing Spotlight Members or specialists must make their own enquiries of the Spotlight Member/specialist to satisfy themselves that he/she is competent to perform the skills required.

Due to the inherent nature of the internet and other technology systems we use, errors, interruptions and delays may occur in the Service at any time. Accordingly, the Site, Application(s) and Services are provided without any warranties of any kind and we do not accept any liability arising from any inaccuracy or omission in the information or interruption in availability.

To the maximum extent permitted by applicable law, we exclude all liability for any indirect, special, consequential or punitive damages, or any loss of income, profits, goodwill, data or contracts arising from or connected in any way to your use of the Services, Site or Application(s), whether in tort (including without limitation negligence), contract or otherwise, even if advised of the possibility of such damages.

To the extent there is any liability on us, this is limited at a maximum amount per claim and in aggregate to the annual amount paid for the relevant Service.

This Section does not in any way limit our liability for death or personal injury caused by our negligence; for fraud or fraudulent misrepresentation; or for any implied terms or other matter for which it would be illegal for us to exclude, or attempt to exclude, our liability.

General Terms

If you breach these terms we may suffer loss. You agree to indemnify us against any and all claims, actions, suits or proceedings, as well as any and all losses, liabilities, damages, costs and expenses (including reasonable legal fees) arising out of any non-compliance by you with these terms and conditions.

Entire Agreement:
These terms and conditions (as amended from time to time) together with any document expressly referred to in them comprise the entire agreement between you and us.

Each provision of these terms and conditions shall be construed separately, applying and surviving even if for any reason one or other provisions is held to be inapplicable or unenforceable in any circumstances.

No waiver:
No waiver by us shall be construed as a waiver of any preceding or succeeding breach of any provision.

English Law:
These terms and conditions shall be governed by English law and you submit to the exclusive jurisdiction of the English Courts.